How To Write A Check For Passport Applications: A Complete Guide
Applying for a passport can feel like navigating a maze, especially with the various forms, fees, and requirements. One crucial step often overlooked is how to pay the passport application fee. While online payment options exist, writing a check remains a common and often preferred method. This guide provides a comprehensive, step-by-step approach to writing a check for your passport application, ensuring accuracy and efficiency.
Understanding the Basics: Why Checks Still Matter
In an increasingly digital world, why bother with a check? For passport applications, a check offers several advantages. It’s a secure and traceable payment method, providing a clear record of your transaction. The US Department of State accepts checks, making it a reliable option. Furthermore, for some, it’s simply the most comfortable way to handle financial transactions. This section will clarify why checks are still relevant and how to avoid common mistakes.
Step-by-Step Guide: Filling Out Your Passport Application Check
Let’s break down each section of the check, ensuring you get it right the first time. Accuracy is key to avoiding delays in your passport processing.
Payee: Who to Make the Check Out To
This is the most critical part. The payee is the entity receiving the funds. For passport applications, the payee is always the U.S. Department of State. Double-check this on the official passport application form (DS-11) or the instructions provided by the U.S. Department of State to ensure you don’t make a mistake.
The Date: When Did You Write the Check?
Write the current date on the line labeled “Date.” This should be the date you are filling out the check. This helps with financial tracking and helps the Department of State process the payment.
The Amount (Numeric): Precise Dollar and Cent Values
On the line labeled with the dollar sign ($), write the exact amount of the passport fee in numbers. For example, if the fee is $130, write “130.00.” Ensure the decimal point and cents are included. This is crucial for quick processing.
The Amount (Written Out): Spell Out the Total
On the line below the date, there’s a space for you to write the amount in words. This is a safeguard against alteration. For $130, you would write “One hundred thirty and 00/100.” Remember to include “and 00/100” to represent the cents.
Pay To The Order Of: Repeating the Payee
Again, on this line, you will write “U.S. Department of State.” This reinforces who is receiving the payment.
Memo: Your Passport Applicant’s Details
The “Memo” or “For” line is incredibly important. Here, you should include the applicant’s full name and date of birth. This helps the Department of State quickly identify the payment with the correct application. Including the application’s social security number (SSN) is optional, but can assist in payment tracking.
Signature: Authorizing the Payment
Sign your name on the line labeled “Signature.” This confirms that you are authorizing the payment. Ensure your signature matches the name on your bank account.
Fee Breakdown: Understanding Passport Application Costs
The total cost of your passport depends on the type of passport you are applying for and whether you’re also paying for expedited service. Knowing the correct fees is critical to avoid your application being rejected or delayed.
Passport Book Fees
- Adult Passport Book (16 years and older): $130 (Application Fee) + $35 (Execution Fee) = $165
- Child Passport Book (under 16 years): $100 (Application Fee) + $35 (Execution Fee) = $135
Passport Card Fees
- Adult Passport Card (16 years and older): $30 (Application Fee) + $35 (Execution Fee) = $65
- Child Passport Card (under 16 years): $15 (Application Fee) + $35 (Execution Fee) = $50
Expedited Service Fees
- Expedited Processing Fee (per application): An additional $60
- 1-2 Day Delivery Fee (for expedited return of passport): An additional $19.53
Always verify the current fees on the official U.S. Department of State website before writing your check, as these fees can change.
Avoiding Common Mistakes: Preventing Application Delays
Simple errors can lead to significant delays in your passport processing. Here are the most common mistakes to avoid:
Incorrect Payee Information
As mentioned above, always double-check that the payee is “U.S. Department of State.” Mistakes here will lead to your check being rejected.
Incorrect Amount
Ensure the numeric and written amounts on the check match. Double-check the total fee based on the type of passport and any expedited services you’ve selected.
Missing Applicant Information in the Memo
The “Memo” section is crucial for linking your payment to your application. Always include the applicant’s full name and date of birth.
Insufficient Funds
Make sure you have enough funds in your bank account to cover the check. An insufficient funds situation will result in the Department of State returning your application.
Illegible Handwriting
Write clearly and legibly. Ensure your writing is easy to understand to avoid any confusion.
Special Considerations: Addressing Specific Scenarios
There are instances where the process might differ slightly. Here are a couple of those.
Applying for a Minor’s Passport
When applying for a passport for a minor (under 16 years of age), the parent or legal guardian must sign the check. The applicant’s name and date of birth should still be included in the “Memo” section.
Expedited Service and Separate Payments
You can pay for expedited service with a single check that includes the standard passport fee plus the expedited fee. However, if you are paying for expedited shipping, that fee must be handled separately.
Troubleshooting: What To Do If You Make a Mistake
Mistakes happen. Here’s how to address common issues:
Incorrect Information on the Check
If you make an error on the check, it’s best to void it and start over. Write “VOID” clearly across the check and then complete a new one.
Lost or Stolen Check
If you realize your check has been lost or stolen, contact your bank immediately to stop payment. You’ll then need to obtain a new check and rewrite it.
Alternative Payment Methods: Exploring Other Options
While checks are a reliable option, you might prefer other methods.
Money Orders
Money orders are accepted by the U.S. Department of State. Make sure you get one for the exact amount and fill it out correctly.
Credit and Debit Cards
Credit and debit cards are accepted for passport fees when paying at a passport acceptance facility.
Online Payment
The U.S. Department of State offers limited online payment options. Check the official website for availability and instructions.
Frequently Asked Questions
Here are some frequently asked questions, distinct from the section headings, to help further clarify the process.
How long does it take for the check to clear when used for a passport application? The check clearing time varies, but generally, it takes a few business days.
What happens if my passport application is rejected after my check has cleared? If your application is rejected, the Department of State will usually refund the payment.
Can I use a temporary check for my passport application? While it’s best to use a standard check, temporary checks are generally accepted. However, ensure all the required information is clear and legible.
Where can I find a passport acceptance facility? You can find a passport acceptance facility on the U.S. Department of State website.
Can I pay for multiple passport applications with a single check? Yes, but you must include the names and dates of birth of all applicants in the “Memo” section.
Conclusion: Ensuring a Smooth Passport Application
Writing a check for your passport application is a straightforward process when you follow these steps. By understanding the required information, double-checking your entries, and avoiding common pitfalls, you can significantly minimize the risk of delays. Always refer to the official U.S. Department of State website for the most up-to-date information on fees and requirements. With careful attention to detail, you’ll be one step closer to receiving your passport and embarking on your travels.